Relocating your business is a major project, and it’s easy to overlook some of the smaller but very crucial details. Following a complete business relocation checklist can save you from unexpected issues and additional costs. Here are some essential steps to keep in mind to ensure your move is as smooth as possible.
Here are some crucial steps to keep in mind to ensure your transition is as smooth as possible:
1. Clean the Old Space
Hire a professional cleaning company to give your old office thorough cleaning. A spotless office can help ensure you receive your security deposit back and leave a good impression on your former landlord.
2. Conduct a Final Walkthrough
Do a complete walkthrough of your old office, checking every cabinet, closet, and storage nook for any items that may have been left behind. This step is essential to avoid extra charges from the landlord for removing leftover items.
3. Return All Keys and Access Cards
Collect and return all keys, including those for the office, warehouse, storage areas, and mailboxes. Failing to turn in keys could delay access for the new tenants and may result in penalties.
4. Forward Your Mail
Pick up any remaining mail from your old mailbox and confirm that a mail forwarding order is in place. This step ensures that important documents and packages reach you at your new address.
5. Disconnect Utilities and Services
Ensure that all utilities and services, including internet and phone lines, have been disconnected at the old office. Overlooking this step can lead to unwanted charges on your next billing cycle.
6. Clear Out Storage Areas
If you’ve used any storage areas in the office building, whether it’s a basement for old desks or a supply closet for outdated files, this is the time to retrieve, donate, or dispose of them.
7. Recover Equipment from the IT Room
Often overlooked, IT and server rooms can hold old phone systems, servers, and other equipment. Even if these systems are no longer in use, they should be removed, sold, or properly disposed of.
8. Provide Contact Information to Neighbors
Leave your contact details with a trusted neighbor or nearby business. This can come in handy if a package or delivery mistakenly arrives at your old location after your move.
9. Redirect Phone Calls
Set up a recording on your old office line, redirecting callers to your new number. Leave this message in place for at least six months to ensure smooth communication for anyone who may not yet know about your move.
10. Manage Packing Materials and Boxes
Develop a plan for removing and recycling empty boxes and packing materials as you unpack. This will help prevent clutter in your new office space and ensure a clean, organized setup.
11. Prepare Employee Workstations
Schedule time for employees to remove tags and labels from their equipment and set up their own desks. This small but essential task can make your office feel organized and operational much faster.
12. Organize the Supply Room and Break Room
Designate a team to set up the supply room and break room so that essential resources are readily available. These spaces contribute significantly to the efficiency and comfort of your team in the new location.
13. Schedule an Inspection for Deposit Return
Arrange for a final inspection of your old office and check that all necessary repairs are completed. This step is critical to ensure the return of your security deposit.
With so many details involved, having a comprehensive business relocation checklist can make all the difference. At Relocating Your Business, we’re here to handle the details for you, from IT setup to vendor coordination. Contact us today to see how our services can simplify your move!